Scheduling events is something we run into in both our work and personal lives. When organizing a meeting or a get-together, sending out invitations is key to ensuring everyone is informed and can adjust their own daily agenda accordingly. Google Calendar remains one of the top platforms used for managing schedules, so this article will specifically provide a simple guide on how to send a Google Calendar invite and some ways you can manage your Google Calendar on desktop, thanks to the eM Client desktop app.
How to send a calendar invite in Gmail
When replying to an email or composing a new one, you can easily create a new event in the Gmail webmail without opening your Google Calendar. Click on the three dots icon on the bottom toolbar and select "Set up a time to meet".
Then you have two options - if you click "Create an event", a calendar event sidebar will open, where you can create a new event.
Alternatively, you can select the "Propose times you're free" option, which will let you select multiple available time slots from the calendar sidebar. The available times will be automatically added into the message so the recipient can choose from them.
Then just send out the email including the new event invitation or the list of proposed times.
How to send a Google Calendar invite in the eM Client app
Once you add your Google account to the eM Client app, you will find your Google calendar in the Calendar section. Make sure to tick its checkbox in the left panel to view it:
You can create a new event by clicking on the "+New" button in the upper left corner.
Add any participants you want to invite in the Participants section:
You can also check whether all the participants' schedules allow them to attend the event by clicking on the "Schedule" button.
When you click on the "Save & Close" button, a pop-up window will appear, reminding you that invites need to be sent out to the participants:
You can do so right away by clicking on the "Send invite" button. The invitations will be automatically sent to the email addresses of the attendees.
If you want to add more participants and send them invites as well, you can do so by selecting the event and clicking on the "Edit" button on the top toolbar, double-clicking the event, or right-clicking it and selecting "Invite Attendees…".
In case you change the event's details, you will be prompted by a pop-up to inform the attendees upon saving the changes:
The invitations settings can be changed in Menu > Settings > Calendar > General > Invites (on Windows) or eM Client > Preferences > Calendar > General > Invites (on macOS).
In the Invites section, you can choose the Invite sending behavior to be "Always ask", "Always send" or "Never send":
You can enjoy all of your Google Workspace features and more with eM Client!
To find out more, check out our blogpost.
Is there a Google Calendar app for Mac or Windows?
Unfortunately, no - there is no Google Calendar desktop app (Windows or Mac). You might still want to control your calendar and event invites from a desktop app - and luckily, you can comfortably manage all of your calendars, including your Google Calendar, in the eM Client desktop app.
eM Client can help you be in charge of your email, contacts, calendar, tasks, and notes - all in one app. You can take advantage of the Shared calendars feature and many more.
Try eM Client's built-in AI features, secure your messages with PGP encryption, and get used to a smooth workflow with our Quick Actions.