Accepting job offer by email

Your efforts have finally come to fruition. All of the other candidates have been eliminated and you received a job offer. It’s common practice to send an acceptance email to let your future employers know your gratitude and to show professionalism. Knowing how to accept a job offer is an important first step for establishing a positive relationship with your colleagues at work. In today’s article, we will show you what a job acceptance email should contain along with an email template for you to follow.

Job offer acceptance email

An acceptance email is a document that is usually requested by your hiring manager. By responding to it, you formally agree to terms of employment. The terms include salary, intended start, and other details that have likely been discussed beforehand. Often, these details will be handled by the HR team at your new company.

How to accept job offer by email

Job offers often have a deadline by which you should submit your answer. It is crucial to carefully consider the offer without missing the deadline. You want to leave a positive tone and prepare your ground for cooperation with your future colleagues. Your acceptance email should contain the following:

  • Subject line: Write a clear and concise subject for your email that gets straight to the point.
  • Thank you line: Address the sender and thank them for the opportunity you have been given. It’s a sign that you have a good attitude if you show enthusiasm for the new position.
  • Agreement line: The final part is where you state your agreement to the terms of the contract.
  • Closing line: This is where you need to add your closing statement. You should also add your email signature here.

To accept a job offer, email is the standard practice. If you’re offered a job while on the phone with your future employer; it’s a good idea to let them know that you’ll consider the opportunity and get back to them through email before the deadline has passed. This gives you time to carefully think about whether or not the job is right for you before you commit to the position.

Job offer acceptance email sample

Below is an email job offer acceptance sample that you could use to create an email template to efficiently respond to future offers. Regardless of the type of position, this format will remain the same across all industries:

Subject line: Offer Acceptance for (Job title)

Dear (Hiring Manager or HR Clerk),

I would like to formally accept the offered position as (position) with (company). I am grateful for this great opportunity and look forward to my future duties where I can apply my skills.

As we previously discussed on the phone, I accept the starting salary of (offered salary) with (benefits package offered).

I look forward to getting started and meeting the team on (start date). If you require any additional information from me before then, please let me know. You can reach me by phone at (your phone number) or by email at (your email address).

(Your Name)

Create email templates with eM Client

eM Client lets you create job offer templates and hundreds more. You can create templates for so many different scenarios; whether you need to write a job offer acceptance email, a newsletter, or a resignation email. This important feature is included in our email client because templates aren’t just a timesaver - they’ll also keep you organized.

Templates let you communicate with confidence by providing the standard formatting and information you’ll need to include in your email. Simply create your template, save it, and when it’s time to compose your message, you can personalize your template based on the recipient and purpose of your email.

Check out our blog about creating email templates with eM Client to learn the steps for creating the perfect template for every situation!