Portable Document Format, or PDF as most of us know it today, was created by Adobe. At the beginning of its existence, it was a proprietary format used only by Adobe software. More than a decade later, it was changed to an open format. All of us know PDF, and its switch to an open standard made it even more popular.
Maybe you want to preserve email formatting, maybe you just need a file that is compatible with any device and can be viewed without any special apps. The PDF file can be opened with reader software, but if you don’t have one, a simple web browser will do the trick. PDF should tick all those boxes.
No matter what you want to use it for, PDF files are now standard for documents,
texts, and image presentation.
If you want to save your
emails in PDF format, continue reading to find out more.
How to save an email as a PDF?
First, you need to invoke the
print dialog.
On Windows, you can use the
keyboard shortcut Ctrl+P - be it in Outlook, eM Client, or any other app, this shortcut should be standard for the print
command.
Here’s how to save your email
(or any other file) as a PDF in more detailed
steps:
How to save an Outlook email as a PDF
- Start by opening a message you want to save.
- Click on File, then click on Print
- Then select the printer from the “Printer” dropdown menu, it should
be the
“Microsoft Print to PDF” printer.
- Select “Print” and specify the target directory and file name
- Confirm the dialog by clicking on “Save"
How to save an email as a PDF on iPhone
To save an email as a PDF on your iPhone, first open the Mail app.
- Select the message you want to save by tapping on it.
- Tap the arrow icon on the bottom of the screen – this will open the message context menu.
- Select Print
- The Printer Options will open – zoom in on the page by using the pinch-to-zoom gesture.
- Tap the Share button in the top right corner of your screen.
- Now you can share the email as a PDF via one of the apps
- Alternatively, select Save to Files to save it to your phone or to iCloud – select Save after you've chosen the desired location.
- The newly created PDF file can be found in the location you have selected.
How to save an email as a PDF file in eM Client for Windows and macOS
First, we would like to
mention that there are multiple methods of getting into the “Print”
dialog in eM Client. We will leave it up to you to decide which one will suit your needs the best.
Method 1 - Save as PDF
Swiftly save your emails as
PDF using right-click > Save as and as a file type select - PDF and save
the file to your device.
Method 2 - Print
You can get to the print
dialog you can use:
- In the message list, right-click on the message
- From the context menu select “Print”
Or simply select the message
and use the keyboard shortcut Ctrl+P
Once in the “Print”
preview
window you sould see various settings but these are mostly for printing. What we
are interested in is the “Save as PDF” button, click on it, name your
file and
save it.
Now that you have an email message exported in PDF format, you can share it as an attachment, or you can use cloud attachments if you linked a cloud storage service with eM Client.
eM Client mobile app
In the eM Client mobile app, you can save emails as PDF files by using the “Print” option. For iOS devices, choose Print > Share > Save to file. On Android devices, it’s Print > Share > Save as PDF.
Additional export options
If you are looking for a way
to export emails in .eml format, settings, or other eM Client contents like .ics
calendar files and .vcf contact files, you can find these options in
Menu > File > Export.
Alternatively, it’s possible to just drag the message, event, note, or
attachment to the desktop or to a specific folder, and it will be saved in its
respective format.