If you're using Notion Mail with Gmail, you've probably already seen the news: Notion Mail is shutting down on September 22, 2026.
The good news — your email history isn't going anywhere. Notion Mail syncs with Gmail, so your messages stay right where they are.
What You Need to Save Before September 22
Notion Mail's two-way Gmail sync means your email history is safe — it stays in Gmail no matter what. But Notion Mail-specific data isn't backed up anywhere else. Per Notion's own migration guide, this will be permanently deleted when Notion Mail shuts down:
Drafts and scheduled emails
Snippets, including any files attached to them
Auto-label instructions
Email reminders
Custom inbox organization, views, and sorting
Export opened on June 25, 2026. September 21 is the last day to save anything — on September 22, whatever hasn't been exported is gone for good.
The good news: everything on that list is exactly what eM Client picks up next — rules, snippets, custom views, and reminders, all built in and ready before you need them.
So What Should You Use Next?
Option 1: Go Back to Gmail
The simplest option is to keep using Gmail directly. But if you switched to Notion Mail because you wanted a more flexible way to manage your inbox, plain Gmail is going to feel like a step backward.
Option 2: Meet eM Client
eM Client lets you manage email, calendar, contacts, tasks, and notes in one place. Connect your existing Gmail account and keep working with the same messages and address — but with far more room to organize and automate. Here's the side-by-side:
| What you had in Notion Mail | Notion Mail | eM Client |
|---|
| Smart inbox rules | Sorts incoming mail by importance using plain-English rules; groups related emails automatically. | Build rules with the Rules library, or describe what you want in plain English and let AI Rules create it for you. One-click “Create rule from” a message. Label by domain, tag by sender, tag by phrase — all supported. |
| Custom views | Split your inbox into tabs or focus areas by label, sender, or status. | Filter by any attribute or tag, use Inbox categories to separate important mail from notifications and newsletters, and sort by time, sender, tags, attachments, invites, and more. |
| AI-assisted drafts | AI writes replies using text and data from your connected Notion pages. | Teach the AI your own writing style from mail you've already sent, then use Reply with AI — with predefined prompts or a writing assistant that edits toward what you need. |
| One-click snippets | Type “/” to insert a saved template; Tab jumps between placeholders. | QuickText saves your go-to snippets and inserts them with Ctrl+Q, or lets you reply with a QuickText directly. |
| Scheduling | “/schedule” shares your open calendar slots right inside the message editor. | See colleagues' free/busy status while creating an event, send and receive meeting updates, and let AI spot action points in a message and offer one-click buttons to create the event or task. |
Search More Naturally
Natural language search makes it easy to find a message when you remember what it was about but not the exact words it used.
Make It Your Own
Customize notifications, message actions, account colors, profiles, and more.
More Reasons to Switch
Beyond matching what you had in Notion Mail, eM Client adds a few things worth calling out:
AI Assistant with a one-click Summarize button: Get a plain-English overview of a long thread instantly, or ask the AI Assistant to find, organize, or act on messages.
Quick reply buttons: AI suggests short replies you can send with a single click, no typing required.
eM Sync: Your settings, accounts, and customizations sync securely across devices with zero-knowledge encryption.
Message pinning and account colors: Pin what matters to the top of your list and color-code accounts so you always know which one you're sending from.
Command Palette (Ctrl+K): A searchable command console that puts any action a keystroke away, on Windows and Mac alike.
On a Mac: You also get Spotlight support and AppleScript support for deeper macOS integration.
What Happens to Your Gmail Account?
Nothing. Your email stays in Gmail after Notion Mail shuts down — you just get to decide how you want to work with it.
Give your inbox an upgrade, not a downgrade