28 Apr 2021

eM Client integration with ownCloud: Attach files to emails as cloud storage links

Sending files via email can be impractical, messy, and full of security risks. But not with the right tools. Using cloud attachments instead of local email attachments by connecting your email app to a cloud storage, such as ownCloud, is a good start.

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Introducing ownCloud

ownCloud is a highly convenient tool that enables secure storage, collaboration and sharing, and can store your email attachments in the cloud, so the files are available on any device and can be shared with a few clicks. This is a major advantage compared to the “standard” email attachments, not to mention that files sent as cloud attachments can be almost unlimited in size - no email server file size limits apply, the only limit is the current capacity of your ownCloud storage.

How it works

After you add ownCloud to eM Client and log into your ownCloud account once, you can explore the new options for attachments (see the detailed instructions for connecting eM Client and ownCloud).

When you select a file that you want to attach from your ownCloud folder, eM Client will now ask you whether to insert a link to the file instead of physically attaching it. Also, files can be uploaded to your ownCloud storage directly from eM Client.

eM Client: Attachments with ownCloud eM Client: Attachments with ownCloud

Extra security for your email attachments

As the cloud storage attachments sit in your ownCloud storage, you stay in full control of your files. You can remove the files or delete them so the cloud attachment link becomes invalid. And by using cloud attachments you can keep your email server less cluttered.

Connecting eM Client and ownCloud will also increase the security of your files, as it’s possible to set a password protection for your files and even an expiration date. Adding another safety layer to files you share via email is indeed a reasonable security precaution for both individuals and businesses.

Learn more about the eM Client integration with ownCloud.