8 Apr 2014
Simplify eM Client Address Book with Categories
If you're like most people, you have hundreds of contacts in your address book. While they are alphabetical, it can be difficult to find each person you want to contact when you're trying to get an email sent out. We know all about this difficulty, which is why we have included the contact category feature in eM Client.
Contact Category Feature
With this feature, you can assign each contact a category. Go to Tools > Categories and you will see a list of categories under the Contacts tab. This list is:
- Phone Call
- Hot Contacts
- Key Customer
- My Contacts
- Starred in Android
As you can see, this is a lengthy list. We wanted to give you a lot of options and an idea of how you can organize your contacts. If you don't see a category you would like to group some contacts into, feel free to create your own or edit one of the ones already there. Simply click on Add to create a new one or Edit to change one.
Once you have the categories you'd like to use, go into your Contacts. Double click on one of them and then look down to the fifth field under the General tab. You should see the Category field with a drop down menu. Choose the category you would like to file that person into. After that, you can then simply click on Save, and move on to the next person.
With every person assigned to a category, you can now email or find information about everyone in a specific group easily. When you click on Contacts in eM Client, you will see on the left sidebar a list of categories. If you want to see everyone in the “Coworkers” category, simply click on that, and you will see everyone there.
Just keep in mind, your contacts will automatically save to My Contacts if you don't choose a category. If you are every missing a person in a category, it's probably because he or she has been filed under the default category.
Tips Using Categories
When you are in the category, you can send an email to all the people in it by highlighting everyone and then choosing New Message when you left click on it.
You can send the contacts to someone by selecting Send Contacts after left clicking it. This is perfect for someone new to the office that needs to know all of the email addresses of the people in the department.
If you don't want to go into the category every time to highlight everyone and then send them a message, you can create a Distribution list. Simply left click again and select Distribution list. You can then name it, and the next time you need to send an email to everyone in that category, you can just type in the name of the Distribution list.
Now that you have this new way to organize your contacts list, go ahead and do it. It will save you time and keep you from getting frustrated as you try to find people in a contacts list of hundreds.
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