eM Client Blog

23 Apr 2014

Syncing Your iPhone Contacts to eM Client Easily

As many of you eM Client fans know, while you can sync your Gmail contacts to eM Client, you can't sync your iPhone contacts to it. That means, if something happens to your phone and you lose all of your contacts, you don't have a backup on your computer. That can be such a pain because then you have to go through the hassle of asking people if they can send you their phone numbers, addresses, etc. back to you. The good news is that there is app that can help you import all of your iPhone contact to eM Client, and here's how it works.

  1. Go to the App Store and download the FREE app Contacts Backup & Transfer.
  2. When you open the app up, it will show you how many contacts you have on your phone. 
  3. Simply tap on Backup. You will immediately see all of your contacts flash on the screen and the indicator that said 0% before will say 100%. 
  4. Tap on EMAIL to input your email address to send the file of your contacts to your email.
  5. Go to your email, and move the file to your desktop.
  6. Open eM Client.
  7. Click on File and then Imports to open up a window with import options.
  8. Click on Import contacts from vCard (.vcf), and click Next.
  9. Click on Browse and find the file you moved from your email to the Desktop.
  10. Make sure the folder says “My Contacts,” and then press Finish.

THAT IS IT!

All of your contacts from your iPhone will now be on eM Client. You can decide how often you want to back up your contacts. We suggest doing it once a week if you are regularly adding people to your phone.

Once you have your contacts switched over, you can do many things with them. You can categorize them by placing them in categories for family, business, friends, etc. You could create a category just for iPhone contacts. That can be helpful if you do lose all of your contacts on your phone because you can easily see all of them in one category. Of course, you can place contacts in more than one category, so you can place your iPhone contacts in the iPhone category and then in family or friends category.

As you can see, eM Client enables you to do many things! This is just one more feature you'll end up loving about this email client. Stay tuned for more tips, tricks, and features for this powerful, yet simple email client.

14 Apr 2014

How to Use eM Client to Increase Productivity

eM Client has many amazing features. All of them help you do more with your email, scheduling, tasks and chat. However, many people do not know how to put them all together, so they can increase their productivity. In this productivity guide for the eM Client, you will be able to learn some new ways to use your favorite email client to do more of the work you love.

Start with Email

Your email can be the source of your work sometimes. That's why you can easily take emails and turn them into tasks with eM Client. All you have to do is press Alt+T and that will bring up the task window. From there, you can add a date and time to do that task. You can even set an alarm to remind you.

If you don't need to set a task with an email, you can mark the most important ones with a flag. This means you can do whatever you'd like with the email such as putting it into another folder, but be able to access the most important ones by going to the Flagged smart folder. This will save you a lot of time because you don't have to go searching for the ones you need to get information from or respond to.

Don't waste time going through a ton of emails when you should be productive. Create rules for your emails, so your work related ones go into one folder. That way you can go right to your work folder and get to work quickly without any distractions.

Stay on the Ball with Tasks

You can use the tasks feature on eM Client to keep you in line. When you create a task, you can connect it to your calendar. The calendar event allows you set a date and time. You can use this in two ways. You can use it to tell you when you should start on a task, or when a task is due. If you set the alarm for two days, you can remind yourself a task is due in two days.

Categorize the tasks, so you know which ones are the most important and need to be completed first. You can color code them, so when you are working, you can go straight to the color you've identified as the one you have to do first.

Organize with a Calendar

If you're sick of trying to remember everything you have to do and all of the meeting you must attend, use your calendar more. You can put all of your task and events in one place, so you have a nice view of everything you need to do each day.

Use the calendar with your mobile devices, so you can remember everything on the go too. With the ability to connect your Gmail calendar, everything will sync for you.

Refer to Chat History

Important information is shared on chats every day. You can save all of that without even doing anything. eM Client keeps all chat information in a history. To access the history, bring up the chat window for the person, and press on the small icon with lines. That will bring up another window with the messages, dates and times.

Start Increasing Productivity Today

One of the biggest parts of productivity is planning. If you can plan what you need to do each day, you can increase your productivity. eM Client helps you plan, cut out distractions, and stay organized. You can't do that with a regular planner, and you can't do that with most other email clients.

 

8 Apr 2014

Simplify eM Client Address Book with Categories

If you're like most people, you have hundreds of contacts in your address book. While they are alphabetical, it can be difficult to find each person you want to contact when you're trying to get an email sent out. We know all about this difficulty, which is why we have included the contact category feature in eM Client.

Contact Category Feature

With this feature, you can assign each contact a category. Go to Tools > Categories and you will see a list of categories under the Contacts tab. This list is:

  • Business
  • Home
  • Fun
  • Personal 
  • School
  • Sport
  • Important
  • Phone Call
  • Hot Contacts
  • Key Customer
  • Suppliers
  • My Contacts
  • Friends
  • Family
  • Coworkers
  • Starred in Android

As you can see, this is a lengthy list. We wanted to give you a lot of options and an idea of how you can organize your contacts. If you don't see a category you would like to group some contacts into, feel free to create your own or edit one of the ones already there. Simply click on Add to create a new one or Edit to change one.

Once you have the categories you'd like to use, go into your Contacts. Double click on one of them and then look down to the fifth field under the General tab. You should see the Category field with a drop down menu. Choose the category you would like to file that person into. After that, you can then simply click on Save, and move on to the next person.

With every person assigned to a category, you can now email or find information about everyone in a specific group easily. When you click on Contacts in eM Client, you will see on the left sidebar a list of categories. If you want to see everyone in the “Coworkers” category, simply click on that, and you will see everyone there.

Just keep in mind, your contacts will automatically save to My Contacts if you don't choose a category. If you are every missing a person in a category, it's probably because he or she has been filed under the default category.

Tips Using Categories

When you are in the category, you can send an email to all the people in it by highlighting everyone and then choosing New Message when you left click on it.

You can send the contacts to someone by selecting Send Contacts after left clicking it. This is perfect for someone new to the office that needs to know all of the email addresses of the people in the department.

If you don't want to go into the category every time to highlight everyone and then send them a message, you can create a Distribution list. Simply left click again and select Distribution list. You can then name it, and the next time you need to send an email to everyone in that category, you can just type in the name of the Distribution list.

Now that you have this new way to organize your contacts list, go ahead and do it. It will save you time and keep you from getting frustrated as you try to find people in a contacts list of hundreds. 

2 Apr 2014

The Best Shortcuts to Use with eM Client

Most people who use eM Client as their email client are unaware of the many shortcuts they can take to make using the client even more convenient and powerful. Once you learn these shortcuts, you can start to deal with email, calendar, tasks, and chat faster and more efficiently.

Using All Inboxes

Many users of eM Client have more than three email accounts connected to it. Going from one inbox to the next takes time, and can increase the risk of missing valuable emails when missing one of the inboxes. Instead of going from one inbox to the next, we suggest simply clicking on All Inboxes under the Smart Folders section of eM Client. This will display all emails from every inbox, so you can go through them all without going to different accounts.

Saving Important Emails

While you can create a folder named Important to save emails you need to go back to at a later time, we suggest a faster, simpler way. You can simply click on the flag on the left side of an email to add it to the Smart Folder “Flagged.” When you need to go back to an email, you can simply click on Flagged, and it will be waiting for you there.

Text Shortcuts

Ctrl+B = Bold

Ctrl+I = Italics

Ctrl+U = Underline

Other shortcuts

Ctrl+N = New Email
Want to start a new email without navigating to the new icon on the menu bar? Simply press ctrl+N and a new email will pop up.

Ctrl+R = Reply
To reply to emails, you can simply press ctrl+R for the reply email to come up.

Ctrl+A = Select All
Want to select all emails in your inbox to move them to another folder? Press Ctrl+A and they will all highlight.
Try this: Use Ctrl+A to highlight all emails in a folder, and then move them to Flagged – they will all instantly be flagged.

Ctrl+S = Save Email
Want to save an email to your computer? Click on the email and press Ctrl+S. This will bring up the window to save the email as a file.

Ctrl+F = Forward Email
If you want to forward an email to someone, you can use Ctrl+F to do it.

Ctrl+T = Translate Email
Do you have an email in a language you are not proficient in? Use the short Ctrl+T to translate the email quickly.

Ctrl+P = Print an Email
Want to print an email? Just press Ctrl+P and you will be able to send it to your printer.

Ctrl+F = Find and Replace
While in an email, you can use Ctrl+F to find words and replace them with another word.

Ctrl+M = Next line
Using Ctrl+M will go to the next line in an email.

Ctrl+D = Delete
Delete an email quickly with Ctrl+D.

There are many more shortcuts, but these will get you started. Come back often for more tips and tricks to using eM Client the way it was meant to be used – quickly and simply.


 

26 Mar 2014

How to do a Backup of eM Client data

Email is one of the most used forms of communication right now. Most people prefer using email over calling someone because it leaves a trail of correspondences to go back to later for clarification.

What happens if those emails get lost though?

This can be devastating for some people. All of the information people need to work efficiently is saved in folders sometimes. Losing them could mean losing business, and that's money down the drain. Thankfully, with eM Client, you will never have to worry about losing emails. You could have all of your emails in every folder saved in case of data loss. What's also so great about eM Client is you don't have to remember to back up your emails.  The automatic backup system can do it for you whenever you want it to back up.

To take advantage of this feature, all you have to do is have eM Client, which is a FREE download. Once you have it set up, follow these steps to have your emails backed up regularly.

  1. Go to Tools towards the top of the window located next to Help.
  2. In the Settings window, you will see a sidebar with a list. Under the first category General, find Backup and click on it.
  3. This will give you a screen that looks like this:

Backup settings
 
Click on Enable Backup.

This will activate the ability for you to choose a Target Directory, Frequency, and Preserve Last.

The Target Directory is where you can specify where you want the backup files to save. Most people leave this section as is because it defaults to a folder on Documents with the name eM Client.

The Frequency is how often you want your emails to be backed up. Most people leave it at 1 day because that provides the most safety in case of a crash; however, you can set it up to back up every three days, weekly, every two weeks, every month, every two months, or every six months.

The Preserve Last allows you to save as many as five backups. So if you backup every day, you will have a backup for the past five days. If you do it weekly, you will have a backup for the last five weeks. If you back up every month, you have a record of the last five months of backups. People do this when they want to go back to look at emails during a certain time period without having the newest emails in the way.

Once you choose your settings, you can click on Apply and then OK. This will save your settings, and eM Client will be ready to back up your emails as specified.

Please note that the backup feature cannot be run along with eM Client. eM Client has to be closed for the backup process to begin. In case of the manual backup eM Client will close itself, in case of the automatic backup a notification window will pop up asking you to close eM Client manually.

Now that you know how to back up your email using eM Client, do it now. You don't want to risk losing all of those important emails, do you?